New for 2026 · For tours, attractions, rentals and activities
Bookings and the till in one system. Even offline.
BookingPOS is a booking system, a point of sale, an online shop and a crew app, built as one. A tour booked online, a hat sold at the counter and a voucher sold by a hotel desk are all the same thing: a sale.
Show me BookingPOS for:
One system for the whole day. Bookings online and at the counter, the till, check-in, rosters, agents, vouchers and waivers, working together and working offline.
- Tours, attractions, rentals, classes and experiences
- One business or several locations
- Your own website, or ours
For day tours, walking tours, food and wine, and pickups.
- Departures with pickup points and meeting places
- Hotel desks and agents booking with live places
- A roll call by name on the bus, with or without signal
- Guides rostered by role, so no tour goes out short
For dive, snorkel, surf, kayak, whale watching and charters.
- Shared boats with several activities on board
- Certifications, medical forms and gear sizes collected before the day
- Gear hire and retail in the same sale as the trip
- Head counts and trip logs on the water, offline
For parks, venues and timed entry.
- Timed sessions with capacity, sold online and at the gate
- Multi-visit passes and gift vouchers
- A fast till at the entrance, with cash and your card terminal
- Reports by channel and by month
For bikes, boards, gear and equipment.
- Hire by the hour or the day
- A rental agreement signed on the customer’s phone
- Servicing and stock tracked beside the hire fleet
- Late returns and extra days added to the same sale
For climbing, skydiving, rafting, quad bikes and zip lines.
- Waivers with ages and dates of birth checked
- Minimum numbers: a trip confirms itself when it’s full enough
- Weather call lists to move whole groups together
- Staff with the right certification on every session
For lessons and multi-day courses.
- Courses over several days, with students kept together
- Instructors rostered by qualification
- Documents and certificates kept on the customer
- Passes and packages for repeat lessons
Fix the jobs that eat your day.
Most activity businesses run on a booking site, a separate till, a roster in a group chat and paper at the meeting point. Here’s what BookingPOS does about each.
The problem
How BookingPOS solves it
① The till and the bookings never match
One sale for everything. The tour, the hire and the retail item go on one sale, with one payment record. The till
Online, agent and voucher sales are sales too, so there’s nothing to reconcile at night.
Close the till with counted cash and card totals.
② The internet drops and the day stops
Check-in and manifests stay on the device, from yesterday to the day after tomorrow. How offline works
Keep selling retail and hire offline, with an offline receipt.
It catches up by itself when the connection is back, and flags anything that clashed.
③ Tours go out half full, or short of staff
Your shop inside your own website, with passes, vouchers, extras and a waitlist. Online shop
Agents book themselves with live places and their own commission. Agents
Rosters show every tour short of a guide before guests are booked on. Rosters
On the day
The crew’s side of the day, on their phone.
Most booking systems stop at the booking. BookingPOS goes out on the trip: who’s here, who’s missing, what everyone did and what happened, saved as you go, with or without signal.
Head counts by name
Tap each guest as they come back on board. Who’s missing shows in red, by name, and the count stays open until everyone is found.
Every count on a map
Each count saves where it was taken by GPS, with the staff on board and the time. No signal needed.
Logs everyone signs
Each person’s dive or activity log, filled in on the trip and signed by them. Sat it out? Pick why: seasick, unwell, cold.
Incidents written down
What happened, who, whether first aid was given and where, recorded on the trip as it happens.
Flagged automatically
It tells you before it becomes a problem.
Nobody has to remember to check. BookingPOS flags these on the screens your team already uses.
Unsigned waivers
On the booking, the call list and at check-in, by name.
Medical and swimming answers
A guest who said they’re not a confident swimmer is flagged before the trip, not after.
Money owing
Shown on every trip and every person, so it’s collected before they leave.
Missing cards and documents
A certification card not uploaded, or not yet checked by staff.
Trips short of staff
Red on the roster when guests are booked and no guide or skipper is.
Trips short of numbers
“Pending: 4 more to run” until the minimum is reached, and one warning 48 hours out if it isn’t.
A head count that’s off
Stays open with who’s missing until a recount finds everyone, and needs a note why.
Offline changes that clashed
Shown to a manager to decide. Nothing done offline is ever lost.
Point of sale
One sale with everything on it
The problem. Most booking systems were built for the website, with a till added later or not at all. The counter runs on a second system, and someone matches the two up at night.
What BookingPOS does. The till is the centre. A walk-in’s tour, the bike or wetsuit they hire and the hat they buy are one sale, one receipt and one payment record. Online orders, agent bookings and gift vouchers arrive as sales the same way, so the money only ever lives in one place.
- Cash, your card terminal, split payments, deposits and pay later
- Retail stock, gear hire and servicing in the same cart as the trip
- Places held while you take names and payment
- Close the till with counted cash and card totals
Works offline
Keeps working when the internet doesn’t
The problem. A trailhead, a jetty, a desk with patchy Wi-Fi, or an outage at the provider: most booking software is a web page, and a web page stops when the connection does. Staff go back to paper and type it all in later.
What BookingPOS does. Approved phones, tablets and computers keep a copy of yesterday to the day after tomorrow: manifests, check-in, head counts, trip logs and the till for retail and hire. Changes wait on the device and go through when the connection is back. Anything that clashed is flagged for a manager, never lost.
- Check people in and mark no-shows with no signal
- Sell retail, hire and custom items, with an “offline sale” receipt
- Head counts with GPS and the trip log, out in the field
- Encrypted on the device and wiped when a device is removed
What waits for a connection: new bookings and anything that changes how many places are left, so a trip is never oversold.
Online shop
Your shop, on your own website
The problem. Guests book at 10 pm on their phone. Send them to someone else’s booking page with someone else’s logo and some of them never come back.
What BookingPOS does. Your shop opens inside your own website, as a page, a widget or a pop-up, in your colours: the departures calendar, multi-trip passes, extras, gift vouchers, waivers and payment. It sells from the same places as the till, so a counter sale and an online sale can never both take the last spot.
- Multi-trip passes: buy three trips now, pick the dates later
- Gift vouchers emailed straight away, spent online or at the counter
- A waitlist when a trip is full
- Minimum numbers: the trip confirms itself when it reaches four
Watch it work
Real screens, not mock-ups
Every video is the app itself, recorded on our demo business and narrated by Ben de Groot.
Buying a pass online
What your guests see: three trips bought at once, dates picked as they go.
Head counts on the tour
A roll call by name, with or without signal.
Finding your way around
The same app on a tablet and on a phone.
BookingPOS by the numbers.
- record for every sale: online, counter or agent
- 1
- of your sales taken by BookingPOS
- 0%
- kept on each device for working offline
- 3 days
- platforms: iPad, iPhone, Android, Mac, Windows, web
- 6
Why BookingPOS exists
25 years of building booking systems, and running the businesses that use them.
I built my first booking system in 2001 and took its first online payment in April 2001. Since then my systems have taken millions of bookings, for dive shops, boats, courses and tours.
When it was time for something new, I looked hard at FareHarbor and Rezdy. They take bookings well, but neither runs the counter, the crew, the roster or a day with no signal. So we built the system we wanted to run our own business on.
Ben de Groot, founder
Brand new
Built new, not a ten-year-old system with a new coat of paint
BookingPOS was written from scratch in 2026, on today’s tools, by people who use it every day to run real tours. It shows.
Offline first
The phone or tablet keeps the day. A bad connection slows nothing down.
Real apps on every device
iPad, iPhone, Android, Mac, Windows and the web: the same screens everywhere.
Fast on a busy morning
Load-tested with hundreds of staff and guests at once.
Better every week
Improvements arrive in the app without reinstalling or waiting for a yearly release.
Your clock, everywhere
Every time is the business’s time, even on a laptop in another state.
Roles, history and two-factor
Each person sees what their role allows, and every booking keeps its history.
How we compare
Rezdy, FareHarbor and Checkfront sell bookings. BookingPOS runs the whole day.
They’re built around the online booking. When you also have a counter, a team in the field, gear to hire and a roster to fill, the rest happens somewhere else.
- A full till, not a card reader on the side
- Keeps working with no internet
- No percentage of your sales, nothing added to your guest’s price
- Rosters, waivers and agents built in
- Your choice of Stripe or Westpac
Switching
Moving across is our job, not yours
- We bring your history
Customers, past and future bookings, vouchers and agents, from Rezdy, Square and other systems.
- We set up your trips with you
Activities, vehicles, boats, passes, extras, waivers and prices, checked against how you really run.
- Your team practises on real bookings
Short videos for each screen, and a copy to try things on.
- Go live on a quiet day
Old vouchers still work. Nothing is emailed to customers until you switch it on.
Questions
Does it really work without internet?
Yes, on phones, tablets and computers a manager has approved. They keep yesterday to the day after tomorrow: manifests, check-in, head counts, trip logs and the till for retail and hire. New bookings and anything that changes the number of places left wait for a connection, so you’re never oversold. How offline works
Do we need new hardware?
No. BookingPOS runs on the iPads, Android tablets, phones and computers you already have. Card sales on your own terminal are recorded against the sale.
Can we keep our website?
Yes. Put the shop on it as a page, a widget or a pop-up. Or build a new site with the website builder that comes with BookingPOS: this site is made with it.
Can you bring our data across from Rezdy?
Yes: customers, booking history, gift vouchers and agents. We do the same from Square and other systems.
Which payment providers can we use?
Online payments go through your own Stripe or Westpac account. Cash and your existing card terminal work at the counter.
Who is behind BookingPOS?
Vertical Apps, the team behind Pro Dive in Sydney. We built it to run our own tours, boats and shop, and we use it every day.
See it with your own trips
A 30-minute walkthrough on your activities and your busiest day, not a slide deck.